Privacy Policy
Effective Date: [To be supplied before public publication]
This page is not a finalized policy or set of terms. The marked items must be completed and reviewed before public publication.
Introduction
This draft describes the information collected through the Guest Flow website and its property inquiry experience. It concerns website inquiries, rather than the separate terms of a property-management agreement.
Confirm the full legal name of the business operating Guest Flow, its business contact details, and the scope of this policy.
Information We Collect
When you submit an inquiry, the website collects the information you choose to enter in its fields. This can include property details, contact details, your rental situation, ownership goals, and the content of your message. Please avoid including payment information, identification documents, or other sensitive information in an inquiry.
Confirm any information collected automatically by the final hosting platform, including logs, device information, and network identifiers.
Property Analysis Information
The Property Analysis questionnaire collects the property address, city, state, ZIP code, property type, bedrooms, bathrooms, and approximate guest capacity. It also collects current rental status, listing channels and management details where relevant, property availability, selected support needs, and optional ownership goals.
The submission includes contact details, preferred contact method, desired start timing, consent status, submission date and time, and an internal inquiry reference. The personalized result does not display the full street address.
The website property analysis is a preliminary, informational management profile based on the information you provide. It is not a guarantee of revenue, occupancy, profitability, property valuation, investment returns, or future performance. Property and market review is needed before management recommendations or rental-performance expectations can be assessed.
Contact Information
The questionnaire collects your first and last name, email address, phone number, and preferred contact method. If you contact Guest Flow by email, your email address and the information you include in your message form part of your inquiry.
How We Use Information
Inquiry information is used to prepare the initial management profile, understand the property and ownership goals, review the request, and respond about potential next steps. The questionnaire includes a required, unselected consent checkbox for contact regarding the property inquiry.
Confirm all other actual uses, any marketing activities, who can access inquiry records, and any sharing or disclosure practices before publication. Do not infer consent to unrelated marketing from a property inquiry.
Cookies and Analytics
Browser storage, cookies, and analytics depend on the hosting platform and tools used for the final website.
Complete a cookie and tracking inventory for the public site. Identify what is used, its purpose, who receives information, and any consent or preference controls required. Do not state that tracking is absent without verification.
Third-Party Services
Website hosting, data storage, email, and any later CRM or automation connections may involve service providers processing inquiry information. The final provider configuration must be reflected in this policy.
Identify the providers actually used at launch, the categories of information they receive, processing purposes, and any relevant disclosures or international transfers. No vendor list has been finalized in this draft.
Data Retention
Retention of inquiry records and email correspondence needs to reflect Guest Flow’s operational needs and applicable requirements.
Supply the retention criteria or approved schedule, how deletion is performed, and how backups and any required records are handled. No specific retention period is set by this draft.
Data Security
No internet transmission or storage system can be guaranteed to be completely secure.
Confirm the safeguards actually implemented for the public website, record access, provider accounts, and incident handling. This draft does not claim certifications or specific security controls.
Your Choices and Rights
You can choose whether to submit a property inquiry and what to include in the optional goals field. For questions about your information, or to request a correction or raise a privacy concern, email hello@guestflow.biz.
Confirm which privacy rights apply, eligibility, identity-verification procedures, request handling, and any required response deadlines or appeal mechanisms. Do not promise rights or timelines that have not been reviewed.
Children's Privacy
The property inquiry experience is intended for property owners exploring management support. It is not presented as a service for children.
Confirm the intended audience, any applicable age threshold, and the procedure for addressing information received from children. Do not claim compliance or adopt an age-specific policy without reviewing the actual service.
Changes to This Policy
The final policy should identify its effective date and describe how updates will be communicated.
Supply the policy-update and notice process before this draft becomes effective.
Contact Us
For questions, contact Guest Flow at hello@guestflow.biz.
Confirm the legal business identity and any additional privacy contact information required for the final policy.